Using the Opportunity Message Center

The Opportunity Message Center displays on the Opportunity: [Title] page once you have registered to receive notifications about an opportunity or joined an opportunity's response team.

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Important

The Opportunity Message Center is similar to your main Message Center, with these exceptions:

  • Whereas the main Message Center displays all public messages and those specifically directed to your company, the Opportunity Message Center displays only the messages sent or received in relation to a specific opportunity.
  • Unlike in the main Message Center, you can create new messages in the Opportunity Message Center.
  • Unlike in the main Message Center, you cannot delete messages in the Opportunity Message Center.

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Quick Navigation

Sign in to FedConnect® via the URL | all opportunities & auctions | click an auction or opportunity link in the Title column

This is a picture of the opportunity message center, which displays in the center of the Opportunity page.

Creating a New Message

You can use the New Message page to create a new message in the message center and send it to the agency that posted an opportunity or award.

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Note

For opportunities, you must register to receive notifications before you can send new messages.

For awards, you must join the award team before you can send new messages.

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Quick Navigation

Sending a new message for an opportunity:

Sign in to FedConnect® via the URL | all opportunities & auctions | click an auction or opportunity link in the Title column | New

Sending a new message for an award:

Sign in to FedConnect® via the URL | awards | click an auction or opportunity link in the Title column | New

This is a picture of the New Message page in an opportunity in the FedConnect product.

Fields

The following is a list of the fields that display on this page, and descriptions of each.

Field Description

To

The To field displays the agency to whom you are sending the reply.

Document

The Document field displays the document to which the message is in reference.

Subject

In the Subject field, type the message's subject.

Attachments

The Attachments field displays the file names of any documents you have attached to your reply.
[Body Text] In the [Body Text] field, type your reply.

Buttons

The following is a list of the buttons that might display on this page, and descriptions of each.

Button Description

Attach File

Click Attach File on the toolbar if you want to add an attachment to your message. The Attachment - Upload File page displays.

On the Attachment - Upload File page, in the [File] field, type or select (using the Browse button) the path to the file that you want to attach.

Click Upload. The Message Reply page displays; the file you uploaded now displays in the Attachments field.

Print

Click Print to print a copy of the message.

Delete

Click Delete to delete the message.

Save

Click Save to save your message to your drafts folder.
Send Click Send to send your message.
Cancel Click Cancel to return to the previous page without creating and saving a message.

Understanding the Column Headings

The column headings display at the top of the columns in each of the Message Center's folders (this applies to the general Message Center, the Opportunities Message Center, and the Awards Message Center). The columns that display vary from folder to folder, but the following table defines each of the columns that might display in the Message Center.

Field Description
[Read Status] Displays an icon of an open envelope to indicate that the message has been read, or an icon of a sealed envelope to indicate that the message has not yet been read.
[Attachments] Displays an icon of a paperclip to indicate that a message contains one or more attachments. (You must open the message by clicking its hyperlink in the Subject column to view or download attachments.) If the message does not contain an attachment, this column is blank.
From Displays the name of the vendor/agency that sent the message.
Representative Displays the name of the vendor/agency representative who sent the message.
To Displays the name of the vendor/agency to whom the message was/is being sent.
Subject Displays the message's subject. The message displays as a hyperlink; click this hyperlink to open the message.
Document Displays the name of the opportunity, response, or award to which the message is in reference. The document name displays as a hyperlink; click this hyperlink to open the document.
Received Displays the date and time on which the message was received.
Sent Displays the date and time on which the message was sent.
Public Displays Yes if the message is available to the public, or No if the message is a private message sent to your company.
[Reply] Click the arrow icon to reply to a message.
[Print] Click the printer icon to print a message.
[Delete] Click X to delete a message. When you delete a message, it is sent to your Deleted folder.
[Undelete] Click the undelete icon to undelete a message in your deleted folder. The message will return to its original folder.

Sorting the List of Messages in the Message Center

You might have dozens or even hundreds of messages listed in message center folders, so the system enables you to sort messages based on the column headings that display. To sort your message list based on the criterion of a specific column, click the column heading.

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Note

The default sorting method is by received/sent date.

Searching for Messages

Because you might have dozens or even hundreds of messages, you have the ability to search for specific messages based on the column headings that display in the Message Center. These include:

The method for searching for messages are the same whether you are using the message center to search for messages you have received, drafts of messages you started, messages stored in your outbox, or messages you sent or that were deleted. You can conduct either a basic search which enables you to search for messages based on one criterion, or an advanced search which enables you to search for messages based on multiple criteria.

Basic Search Fields

A basic search includes the following fields.

Field Description
[Search Criterion] Use the [Search Criterion] field to select one of the following criteria: Document, From, Public, Status, Subject, or To.
[Search Box] Use the [Search Box] field to type the term(s) you want to search for that correlate to your selection in the [Search Criterion] field.

Advanced Search Fields

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Note

These fields do not necessarily all display for every folder in the Message Center.

Additionally, the fields that display might vary depending upon whether you are using the Message Center for your inbox, an opportunity, or an award.

An advanced search includes the following fields.

Field Description
Subject In the Subject field, type the subject of the message(s) for which you want to search.
From In the From field, type the name of the person/agency that sent the message(s) for which you want to search.
To In the To field, type the name of the person/agency that received the message(s) for which you want to search.
Document In the Document field, type the name of the document referenced in the message(s) for which you want to search.
Status In the Status field, select the status (Draft, Queued, Sent, or Received) of the message(s) for which you want to search.
Public In the Public field, select Yes if the message(s) you want to search for are public messages, select No if the message(s) you want to search for are private messages sent to your company, or select Both if you want to include both public and private messages in your search results.

Opening a Document Referenced in a Message

Because all messages being sent or received in the FedConnect® Message Center must be associated with a specific opportunity, response, or award, all messages in the Message Center contain a link to the document to which they are in reference. You can access the document by clicking its link.

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Quick Navigation

Navigate to any Message Center folder, click the hyperlink in the Document column of the message for which you want to open the associated document. The opportunity, response, or award referenced in the message opens.

Viewing a Preview of a Draft

You can use the preview pane to preview the messages in any Message Center folder without fully opening the message.

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Quick Navigation

Navigate to any Message Center folder | Draft | Click the information in the From, Representative, To, or Sent columns

Viewing an Attachment to a Message

When you open a message in your inbox, you can view any attachments that might have been included.

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Note

The recommended individual file size for attachments is 25 MB or less with a total size for all attachments included in a response of 100 MB or less.

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Quick Navigation

Navigate to any Message Center folder | click the hyperlink in the Subject column of the message you want to open | in the Attachment field, click the hyperlink of the attachment you want to view

Replying to a Message

You can reply to agency messages regarding a particular opportunity, response, or award.

There are two ways you can respond to a message: from a Message Center folder, or from within an open message.

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Quick Navigation

Replying to a message from a Message Center folder:

Navigate to the Message Center folder | click the arrow in the [Reply] field of the message to which you want to reply | complete the fields | Send

Replying to a message from within an open message:

Navigate to the Message Center folder | click the hyperlink in the Subject column of the message to which you want to reply | click Reply on the toolbar | complete the fields | Send

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Note

When the Message Reply page displays, a suggested subject automatically displays in the Subject field, but you can edit it if necessary.

Printing a Message

You can print a message using one of two methods: from a Message Center folder, or from within an open message. Both methods are discussed below.

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Quick Navigation

Printing a message from a Message Center folder:

Navigate to the Message Center folder | click the arrow in the [Print] field of the message you want to print

Printing a message from within an open message:

Navigate to the Message Center folder | click the hyperlink in the Subject column of the message you want to print | click Print on the toolbar

See Also

You might also be interested in the following related topics.

All Auctions and Opportunities

Using the Opportunity [Summary] Page

Managing Response Team Tasks

Searching an Opportunity's Audit Log

 

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