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COMBINED SYNOPSIS/SOLICITATION
Purchase of Grass and Alfalfa Hay for the Bureau of Land Management (BLM) Wild Horse Corrals at Canon City Prison Complex.
(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number L17PS01190. This solicitation will utilize the policies contained in the Federal Acquisition Regulations (FAR) Part 12 in conjunction with the policies and procedures for solicitation evaluation and award prescribed in FAR Part 13, Simplified Acquisition Procedures, as appropriate for this acquisition.
(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-59.
(IV) This solicitation is not a set-aside. The associated NAICS code is 111940. The small business size standard is $750,000.00.
(V) This combined solicitation/synopsis is for purchase of the following commercial item(s):
CLIN NO. 0010 - 1092 tons of alfalfa hay.
CLIN NO. 0020 - 1092 tons of grass hay.
(VI) STATEMENT OF WORK:
Alfalfa hay shall be pure alfalfa, or a mixture of alfalfa (70%) and grasses (30%).
Hay shall have a dry matter crude protein value equal to or greater than 14 percent. Hay shall have a dry matter Acid Detergent Fiber (ADF) value equal to or less than 39 percent. Hay shall be leafy, dark green, well cured and free from bleaching, dust, mold, or heating. Hay that has been exposed to wet weather conditions and containing moisture will not be accepted. No bottom bales will be accepted if stored outside and no top bales will be accepted unless hay has been under a non-leaking cover and show no damage. Hay shall not have any foxtail, bearded grain, or any forage plant containing long awns. Hay shall be free of weeds. Hay shall be cut with crimper and baled with rot-proof twine. Bales are to weigh no more than 1500 pounds each. Maximum bale size shall not exceed 4 feet (width) by 4 feet (height) by 8 feet (length). Round bales and/or two and three string bales will not be accepted.
Grass hay shall be straight grass. Acceptable grasses are orchard grass, fescue, timothy, and bluegrass. Hay shall have a dry matter crude protein value equal to or greater than 14 percent. Hay shall have a dry matter Acid Detergent Fiber (ADF) value equal to or less than 39 percent. Hay shall be leafy, dark green, well cured and free from bleaching, dust, mold, or heating. Hay that has been exposed to wet weather conditions and containing moisture will not be accepted. No bottom bales will be accepted if stored outside and no top bales will be accepted unless hay has been under a non-leaking cover and show no damage. Hay shall not have any foxtail, bearded grain, or any forage plant containing long awns. Hay shall be free of weeds. Hay shall be cut with crimper and baled with rot-proof twine. Bales are to weigh no more than 1500 pounds each. Maximum bale size shall not exceed 4 feet (width) by 4 feet (height) by 8 feet (length). Round bales and/or two and three string bales will not be accepted.
Contractor shall provide laboratory tests verifying dry matter crude protein and ADF values.
SHIPPING AND DELIVERY, PERFORMANCE AND ACCEPTANCE:
1092 total tons alfalfa hay delivered starting October 1, 2017: 230-260 tons first delivery followed by 160-180 tons delivered monthly. For example, the first delivery of 230-260 tons are made on October 1, the second delivery of 160-180 tons would be made on October 21 and would occur monthly until a total of 1092 tons are delivered.
1092 total tons grass hay delivered starting October 1, 2017: 230-260 tons first delivery followed by 160-180 tons delivered monthly. For example, the first delivery of 230-260 tons are made on October 1, the second delivery of 160-180 tons would be made on October 21 and would occur monthly until a total of 1092 tons are delivered.
1) Delivery shall be standard commercial practice and in a manner that will insure arrival at destination in a satisfactory condition and be acceptable to the carrier for safe transportation at the most economical rate F.O.B. to the BLM Wild Horse Corrals located at the Canon City Prison Complex, 600 Evans Rd, Canon City, CO 81212. Provide at least 72-hour notification to the COR prior to delivery due to prison security. Drivers and guests must abide by prison security rules, only one guest allowed per driver. Driver and guest must fill out a Consent to Search Form which includes a background search. Delivery shall be made between the hours of 8:00 a.m. and 2:00 p.m., Monday through Friday, holidays excluded. Unloading and stacking of hay will be performed by prison staff.
2) Acceptance - Measurement for payment will be based on actual weight derived from certified scale tickets. Scale tickets must be complete with gross and tare weights, description or truck number, hay suppliers name, where the hay is to be delivered, date and official name of weigher. Each delivery or truck load shall have scale tickets. Final inspection and acceptance of hay will be made by the COR or Project Inspector at the place of delivery.
(VII) 1092 total tons alfalfa hay delivered starting October 1, 2017: 230-260 tons first delivery followed by 160-180 tons delivered monthly. For example, the first delivery of 230-260 tons are made on October 1, the second delivery of 160-180 tons would be made on October 21 and would occur monthly until a total of 1092 tons are delivered.
1092 total tons grass hay delivered starting October 1, 2017: 230-260 tons first delivery followed by 160-180 tons delivered monthly. For example, the first delivery of 230-260 tons are made on October 1, the second delivery of 160-180 tons would be made on October 21 and would occur monthly until a total of 1092 tons are delivered.
Place of delivery is BLM Wild Horse Corrals located at the Canon City Prison Complex, 600 Evans Rd, Canon City, CO 81212.
(VIII) FAR 52.212-1, Instructions to Offerors -- Commercial Items (Jan 2017), applies to this acquisition. In addition to written price quotes, offerors are instructed to provide existing product literature, or other documents as stated in paragraph (4) of the referenced clause.
(IX) FAR 52.212-2, Evaluation - Commercial Items (OCT 2014), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a), of the referenced clause, and award will be made to the firm offering the best value to the Government. Paragraph (a) is hereby completed as follows: Price, This factor evaluates the lowest price received based on specifications provided in the statement of work.
(X) The offeror shall submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Jan 2017), with its quote. An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at http://orca.bpn.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (m) of this provision.
(XI) The clause at FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Jun 2010), applies to this acquisition.
(XII) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2017) applies to this acquisition. The following clauses under subparagraph (b) apply:
_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).
_X__ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2016) (Pub. L. 109-282) (31 U.S.C. 6101 note).
_X_ (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note).
_X__ (14) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).
_X_ (16) 52.219-8, Utilization of Small Business Concerns (Nov 2016) (15 U.S.C. 637(d)(2) and (3)).
_X_ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C. 637(a)(14)).
_X_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).
_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755).
_X_ (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Oct 2016) (E.O. 13126).
_X_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).
_X_ (28) 52.222-26, Equal Opportunity (Sep 2016) (E.O. 11246).
_X_ (29) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).
_X_ (30) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793).
_X_ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).
_X_ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).
_X_ (33) (i) 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627).
_X__ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513).
_X__ (48) 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83).
_X_ (51) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).
_X_ (57) 52.232-33, Payment by Electronic Funds Transfer¿ System for Award Management (Jul 2013) (31 U.S.C. 3332).
The following clauses under subparagraph (c) apply:
None in this subparagraph apply.
(XIII) The following clauses are also applicable to this acquisition:
52.252-2 Clauses Incorporated by Reference (Feb 1998). This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(s):
http://www.acquisition.gov/far/ http://www.doi.gov/pam/aindex.html
The clauses are incorporated by reference, and their terms and conditions apply:
52.204-13 System for Award Management Maintenance (Oct 2016)
52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016)
52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014
52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)
52.242-15 STOP-WORK ORDER AUG 1989
Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)
Payment requests must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform System (IPP).
"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.
Under this contract the following documents are required to be submitted as an attachment to the IPP invoice:
- Copy of vendor's electronic invoice must be attached.
The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 to 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.
If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation (only if allowable exception applies).
1452.201-70 Authorities and Delegations (Sep 2011)
(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.
(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.
(c) The COR is not authorized to perform, formally or informally, any of the following actions:
(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;
(2) Waive or agree to modification of the delivery schedule;
(3) Make any final decision on any contract matter subject to the Disputes Clause;
(4) Terminate, for any reason, the Contractor's right to proceed;
(5) Obligate in any way, the payment of money by the Government.
(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum.
The Contractor need not proceed with direction that it considers to have been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.
(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.
(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.
(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.
NOTICE TO CONTRACTORS
Contractor Performance Assessment Reporting System (December 2015)
1. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.
2. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.
3. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO). Information in the report must be protected as source selection sensitive information not releasable to the public.
4. When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.
5. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.
a. Contractor Representatives may then provide comments in response to the 6.evaluation, or return the evaluation without comment.
b. Your comments should focus on objective facts in the AO's narrative and should a)provide your views on the causes and ramifications of the assessed performance.
c. All information provided should be reviewed for accuracy prior to submission.
d. If you elect not to provide comments, please acknowledge receip
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