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This is an amendment to the combined synopsis-solicitation 140R4018Q0055 PVU Janitorial Service which was posted May 24, 2018. Attached is a 66 page document which contains the clauses and provisions, full PWS, wage determination, and a sketch of the office layout. This amendment extends the closing date to June 12, 2018 at 2 PM MT.
1) Description
Total Small Business Set-Aside. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested, and a written solicitation document will not be issued.
a) This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-97.
b) The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 Janitorial Services, with a small business size standard of $18 million.
c) The Bureau of Reclamation, Paradox Valley Unit is seeking to purchase Janitorial/custodial services for their field office at 10200 Hwy 90, Bedrock, Colorado 81411 (Montrose County).
d) The Service Contract applies. The following Department of Labor Wage Determination applies to this requirement: WD 15-5435 (Rev.-7).
e) All interested companies shall provide quotation(s) which include all applicable fees, labor, transportation, and supervision in accordance with (IAW) the following contract line items and Performance Work Statement (PWS) and provisions and clauses:
2) Contract Line Items
a) Line item 0001: Janitorial Services in accordance with (IAW) the Performance Work Statement from August 1, 2018 thru July 31, 2019. QUANTITY: 1; UNIT PRICE: LS; TOTAL PRICE____________________.
b) Line item 0002: Option year one - Janitorial Services IAW the Performance Work Statement from August 1, 2019 thru July 31, 2020. QUANTITY: 1; UNIT PRICE: LS; TOTAL PRICE____________________.
c) Line item 0003: Option year two - Janitorial Services IAW the Performance Work Statement from August 1, 2020 thru July 31, 2021. QUANTITY: 1; UNIT PRICE: LS; TOTAL PRICE____________________.
d) Line item 0004: Option year three - Janitorial Services IAW the Performance Work Statement from August 1, 2021 thru July 31, 2022. QUANTITY: 1; UNIT PRICE: LS; TOTAL PRICE____________________.
e) Line item 0005: Option year four - Janitorial Services IAW the Performance Work Statement from August 1, 2022 thru July 31, 2023. QUANTITY: 1; UNIT PRICE: LS; TOTAL PRICE____________________.
f) Line item 0006: Monthly Time Extension beyond Option year four - Janitorial Services IAW the Performance Work Statement up to and not exceeding six months or January 31, 2024. QUANTITY: 6; UNIT PRICE: MONTH; TOTAL PRICE____________________.
*Please note: The Bureau of Reclamation is a Federal Agency and therefore tax exempt.
3) Performance Work Statement: Janitorial Services - Paradox Valley Unit Office
1.0 Objective
The objective of this contract is to provide janitorial services at the Bureau of Reclamation's Paradox Valley Unit office building. This will be a firm-fixed price contract for the base year plus four option years to be exercised at the Government's discretion.
2.0 Background and Location
The place of performance for this service is Paradox Valley Unit office which is located at 10200 Hwy 90, Bedrock, Colorado 81411 (Montrose County).
The office building is a one-story structure with a total square footage of approximately 2300 square feet. The building contains a lobby, seven offices, and a conference room, all of which are carpeted and two restrooms and a breakroom with linoleum floors.
3.0 Scope
The janitorial services specified shall be performed by the contractor in accordance with the requirements of this statement of work. The contractor shall furnish all labor necessary to perform the needed service.
4.0 Tasks
Cleaning shall be performed at the Paradox Valley Unit Office at the frequencies stated in Item 5.0. Cleaning shall be performed in accordance with the following guidelines. Cleaning shall include areas under furniture, floor mats and runners. Heavy furniture which rests on the floor need not be moved for cleaning services, however, chairs, and other easily moveable items shall be tilted or moved so the underneath floor surface shall be cleaned. Items tilted or moved shall be returned to their original position.
4.1 Sweeping Floors - All linoleum floors shall be swept, leaving the surface uniformly clean of all surface dirt including comers and places that are inaccessible. Surface accumulation of hardened dirt that cannot be loosened with the broom shall be loosened sufficiently to permit removal by sweeping.
4.2 Wet Mopping - All vinyl floors shall be wet mopped with mops treated with a suitable, non-stripping detergent in appropriate quantities, leaving the surface clean and free from all dirt, debris, grease and detergent residue.
4.3 Vacuuming - All carpeted areas, including carpet runners and carpeted mats shall be vacuumed. Vacuuming shall include floor surface, floor edges to the base boards, all exposed inside and outside corners, accessible areas under tables, desks, bookcases, equipment stands, and chairs. Vacuuming shall leave the carpet with a uniform appearance, with all dust, dirt, soil and debris removed.
4.4 Carpet Spot Cleaning - Carpeted areas showing mud, dirt, soil, grease, stains, etc. shall be spot cleaned using a spot cleaner and the method recommended by the product's manufacturer.
4.5 Trash Removal - All wastebaskets shall be emptied and spot cleaned. Any garbage-can containing liquid waste shall be sanitized (as needed). Government furnished trash bags shall be placed in all wastebaskets and garbage cans. All shredders shall be emptied. Government furnished bags shall be placed in shredders. Trash shall be removed from the building and placed in the facility dumpster provided by the Government.
4.6 Dusting - Dusting shall be accomplished by chemically treated (no oil), clean, damp cloths. Dust shall be removed and not scattered around the room(s). Tools which displace or redistribute the matter, such as feather dusters, shall not be used unless treated to attract and hold the matter. Surfaces shall have a clean, uniform appearance and be free from dust, lint, dry soil and cobwebs after dusting is completed.
4.6.1 Routine Dusting - Remove dust, lint, dry soil and cobwebs from furniture, fixtures, countertops, desk tops, work stations, shelves, bookcases, window sills.
4.6.2 Non-Routine Dusting - Remove dust, lint, dry soil and cobwebs from baseboards, moldings, tops of doors, walls, window coverings, HVAC vents, light fixtures and ceilings.
4.7 Surface Washing - Surfaces shall be clean and free from all dirt, debris, soil and grease. All surfaces shall be washed with a suitable detergent and dried with a soft, clean cloth and left clean and without streaks and detergent residue. Scrub brushes shall be used where necessary to loosen the dirt.
4.8 Damp Wiping - Surfaces shall be left clean and free from film or streaks upon completion of damp wiping.
4.9 Glass Cleaning - Glass shall be washed by application of a suitable cleaner, and polished dry. Glass (including mirrors and mirror frames) shall be left clean and dry, free from streaks, smears, fingerprints, lint, and any other contamination visible when looking through the glass towards a natural light source. All glass shall be cleaned on both sides with the exception of glass topped tables.
4.10 Clean and disinfect touch-points - Completely clean and disinfect all touch-points including door handles, door push plates and bars, faucets, flush levers, latching and locking hardware, and light switches.
4.11 Clean and Disinfect Toilets - Completely scrub clean and disinfect all exposed surfaces (inside and out) of toilets. Cleaning includes drying and polishing of exposed hardware. De-scale toilets to remove scale, scum, mineral deposits, rust stains, etc. from the interior of toilet bowls (as needed) to maintain a clean, uniform, shine appearance. Brushes, sponges and cloths used to clean toilets shall not be used to clean other restroom fixtures.
4.12 Clean and Disinfect Sinks - Completely clean and disinfect all exposed surfaces of the sink with task appropriate cleaners. The cleaning includes drying and polishing all exposed hardware. The sink and hardware will have a clean, shiny appearance and will be free of all visible soil, streaks, smudges, spots and cleaning residue.
4.13 Distribution of Supplies - The contractor shall distribute supplies to toilets, washrooms and other spaces and place them in their proper receptacles. The quantity of supplies distributed shall be adequate to meet the usage requirements until the next distribution.
4.14 Defective, Damaged or Inoperable Items - The contractor shall report to the Contracting Officer's Representative (COR) without delay, all damaged, clogged, leaking or inoperable fixtures; all damaged and/or inoperable dispensers, holders and containers; and any other defective, damaged or inoperable equipment of surfaces.
4.15 Vermin - The contractor shall report to the COR all evidence of vermin infestation (cockroaches, lice, mites, ants, mice and rats).
5.0 Performance
5.1 Scheduling - Janitorial activities shall be scheduled once per week between the hours of 5pm Friday and 10pm Sunday. The contractor shall arrange work so as not to cause interference with normal operations of government business. All work schedules deviating from the hours listed herein shall be submitted to both the Contracting Officer (CO) and the COR for approval.
5.2 Weekly Services - Weekly services shall be performed once each week during the contract period.
5.2.1 General Office, Conference Room, Lobby and Corridors
Vacuum all carpeted areas and mats and spot clean if necessary
Sweep and mop all vinyl floors
Empty all waste receptacles and change liners
Dust and wipe all furniture and office equipment
Dust and spot clean walls, fixtures, light switches, door knobs, door jambs and window sills
Wash all door glass in lobby area
Vacuum and/or damp wipe upholstered furniture
5.2.2 Breakroom
Empty all waste receptacles, replace liners, and clean and sanitize garbage can (as needed).
Sweep and mop breakroom floor
Dust Furniture and Fixtures, and window sills
Clean and sanitize counter tops, table tops, sinks, cabinets, tables, chairs, microwave and water cooler
Spot clean wall, light switches, doors, door knobs and trim
5.2.3 Restrooms
Remove trash, replace liners, and clean and sanitize as needed.
Sweep and Mop restroom floors with germicidal disinfectant.
Clean and sanitize all toilets and adjacent walls surfaces
Clean and sanitize counters, sinks, cabinets, and mirrors
Clean and disinfect all touch points.
Clean and fill soap dispensers and toilet paper and paper towel dispensers as needed.
Clean and sanitize polished metal trim and plumbing hardware
Report any toilet or drain malfunction to COR.
5.3 Semi-Annual Services
All windows, inside and outside, shall be washed twice per year at six-month intervals (June and December).
All baseboards shall be washed twice per year at six-month intervals (June and December).
6.0 Performance Requirements Summary.
*SEE ATTACHED DOCUMENT (PWS - Performance Work Statement) for more detail.
7.0 Government Furnished Equipment and Materials
7.1 The government agrees to provide paper towels, toilet tissue, hand soap, cleaners, trash bags and equipment (vacuums, brooms, mops, etc.) for janitorial services. In addition, the government will supply water, electricity and storage space within the building for equipment and supplies.
7.2 The contractor shall provide written communication via e-mail to notify the COR two weeks prior to when the equipment or supplies require replenishing or replacement.
8.0 Quality Assurance/ Inspection and Acceptance
The Federal Acquisition Regulations (FAR) requires agencies to ensure that Government contract quality assurance is conducted before acceptance by Government personnel and no contract precludes the government from performing inspection. A quality assurance surveillance plan (QASP) defines what the government will do to ensure that contractor performance is in accordance with contract requirements and performance standards. Inspections will be performed by the COR frequently to ensure each task under this contract meet the proper level of performance and the AQLs.
9.0 Damages by the Contractor
9.1 Accountability. The Contractor shall be held accountable and liable to the Government for any damages to Government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractor, their employees, or their operations.
9.2 The Government will not be responsible in any way for loss or damage to the Contractor's supplies, materials, or equipment.
10.0 Emergency Service
In case of an emergency condition requiring immediate correction while janitorial services are being performed, the contractor shall contact the COR or appropriate on-site official immediately.
11.0 Security
For Security Requirements under this PWS, see the Contract Clauses of the Solicitation. All locked spaces shall be properly secured and locked immediately upon completion of service. Under no circumstances shall contractor employees provide access to the building to unauthorized visitors.
12.0 Period of Performance
The period of performance shall be August 1, 2018 to July 31, 2023 with an option to extend the terms and conditions of the contract up to and not exceeding six months.
13.0 Contracting Officer Authority (CO).
The CO retains the sole right to issue modifications and change orders. In no event shall any understanding or agreement, modification, change orders or other matter in deviation from the terms of this purchase order, between the Contractor and a person other than the Contracting Officer, be effective or binding upon the Government. All such actions must be formalized by a proper contractual document executed by a warranted Contracting Officer of the Bureau of Reclamation - Upper Colorado Region.
4) CLAUSE AND PROVISIONS
a) 52.252-2 CLAUSES INCORPORATED BY REFERENCE - (FEB 1998) applies. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.
b) The following solicitation provisions apply to this acquisition:
c) The provision at 52.212-1, Instructions to Offerors-Commercial applies to this acquisition. Addendum to 52.212-1 substitutes the term "quote" where the term "offer" appears in the provision. The following addendum to 52.212-1 also applies: 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran Representation and Certification (Oct 2015); WBR 1452.225-82 Notice of World Trade Organization Government Procurement Agreement Evaluations--Bureau of Reclamation - (May 2005)
d) By the provision at 52.212-2, Evaluation-Commercial Items, technical capability of labor to meet the described government need, and price will be evaluated equally. The following addendum to 52.212-2 applies: WBR 1452.225-82 Notice of World Trade Organizations Government Procurement Agreement Evaluations.
e) The provision at 52.212-3, Offeror Representations and Certifications must be completed and be active online at http://www.sam.gov. If paragraph (j) of the provision is applicable, a written submission is required. The prospective contractor is advised to ensure that the NAICS code identified for this procurement (561720) is contained in its online representations and certifications in the System for Award Management registry. The following addendum to 52.212-3 applies: 52.203-18 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS-REPRESENTATION (JAN 2017) (End of provision)
f) The clause at 52.212-4, Contract Terms and Conditions-Commercial Items applies. The following addenda to 52.212-4 apply:
i) 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS - (DEC 2013)
ii) 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)
iii) 52.242-15 STOP-WORK ORDER - (AUG 1989)
iv) WBR 1452.201-70 Authorities and Delegations - (Sep 2011)
v) WBR 1452.222-81 Employment Verification
vi) WBR 1452.223-82 Protecting Federal Employees and the Public from Exposure to Tobacco Smoke in the Federal Workplace.
g) The following addenda to 52.212-4 (full text) apply:
i) 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 60 days before the expiration of the base or option year.
ii) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 60 days before the expiration of the base or option year; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminar
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