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THIS ACQUISITION IS FOR 100% NATIVE OWNED SMALL BUSINESS SET ASIDE UNDER THE BUY INDIAN ACT (25 U.S.C.)
The offeror represents as part of its offer that it [ ] does [ ] does not meet the definition of
Indian economic enterprise as defined in 1452.280-4.
The Bureau of Indian Affairs (BIA) is soliciting offers to procure Webex Services for BIE, Albuquerque, NM 87104. This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Solicitation NO. herein cited will be procured under FAR 12, Acquisition of Commercial Items. Solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 2020-08. This acquisition is set aside 100% Indian Small Business Economic Enterprise (ISBEE). In order to participate in this solicitation, vendors MUST qualify under the following NAICS CODE 519130
Description: Contractor shall provide Webex Services for Bureau of Indian Education. Per the Statement of Work (SOW) below.
PRODUCT Description
Webex Service is for the Base Year with 4 Option Years.
001: Base Year: Webex Service September 1, 2020 thru August 31, 2021
002: Option Year 1: Webex Service September 1, 2021 thru August 31, 2022
003: Option Year 2: Webex Service September 1, 2022 thru August 31, 2023
004: Option Year 3: Webex Service September 1, 2023 thru August 31, 2024
005: Option Year 4: Webex Service September 1, 2024 thru August 31, 2025
Base Year Monthly Sub-Total $ ________________________ Annual Total $ __________________
Include all Applicable Taxes$ _________________
Base Year Total $ ____________________________
Option Year 1 Monthly Sub-Total $ ________________________ Annual Total $ __________________
Include all Applicable Taxes $ _________________
Option Year 1 Total $ ____________________________
Option Year 2 Monthly Sub-Total $ ________________________ Annual Total $ __________________
Include all Applicable Taxes $ _________________
Option Year 2 Total $ ____________________________
Option Year 3 Monthly Sub-Total $ ________________________ Annual Total $ __________________
Include all Applicable Taxes $ _________________
Option Year 3 Total $ ____________________________
Option Year 4 Monthly Sub-Total $ ________________________ Annual Total $ __________________
Include all Applicable Taxes $ _________________
Option Year 4 Total $ ____________________________
GRAND TOTAL FOR ALL: $_______________________
STATEMENT OF WORK (SOW)
BIE Web Conferencing License
1.0 INTRODUCTION
The Bureau of Indian Education requires non-personal services Information Technology support services for web conferencing software, capabilities and support. BIE requires a Web Conferencing tool and related web site/portal with file sharing, lecturer /presenter-attendee real time interaction, and recording capability for subsequent file posting and sharing.
2.0 OBJECTIVE
The objective of this SOW is to obtain the services of web conferencing for the BIE. We would like to acquire (12) lines with a capacity of 100 users, and (1) line with the capacity of 500 users.
3.0 DELIVERIABLES
The Contractor shall provide a web conferencing solution that includes the training and support necessary to allow users to fully utilize the solution. The solution shall be hosted in the Contractor's cloud using a Software-as-a-Service model. The solution shall not require the purchase of hardware, software or appliance. The solution shall allow users to use their desktop computer to collaborate in real time by using an Internet connection. Collaboration shall include the sharing of applications, desktops, files, web URL's, web browsers, remote computers and whiteboards. Other than in-band conferencing (if offered), the solution must allow Customers flexibility to use a separate contractor (3rd party) to provide the audio conferencing portion of the conference.
3.1
The Web Conferencing solution shall allow for three (3) classes of End-Users at a minimum:
1. Host-The user who initiates the web conference. The host can grant presenter rights to other conference participants. The host can also control the conference by
inviting/expelling users to/from the conference, share content, conduct a poll, mute participant audio, etc.
2. Presenter-The user who controls the conference by inviting/expelling users to/from the conference, share content, conduct a poll, mute participant audio, etc. The presenter shall be able to grant/revoke presenter status to other participants.
3. Participant-A user who can engage in the audio portion of the conference, view shared resources such as applications, desktops, etc. In a Meeting, participants can also upload and distribute files, participate in polls, and participate in instant messaging (IM) conversations.
3.2 The Web Conferencing Solution shall support two (2) types of conferences.
1. Meeting-A conference type where all the participants can interact with each other as well as the host and presenter.
2. Webinar-A conference type where participants can only view materials shared by the presenter and listen to audio provided by the presenter. Participants cannot transmit audio or interact with each other.
3.3 Web Conferencing Features
The Web Conferencing solution shall offer:
a. Meeting Initiation
Allows the host to initiate a meeting without scheduling in advance, typically known as an "instant meeting". The host shall be able to invite participants to the instant meeting via email at the time of initiation. The host shall also be able to schedule a meeting in advance and invite participants via email. In both cases, the email shall contain all of the information needed by the participant to join the meeting. Typically such information would include meeting number, participant code, URL and information needed to join the audio conference.
b. Content Sharing
The ability to share applications, desktops, files, web URL's, web browsers, remote computers and whiteboards. The host shall have the ability to pass control of the content to conference participants.
c. Whiteboard
Allows the participant to utilize a drawing surface. The participant shall have access to drawing tools for lines, shapes, text and annotations. The participant shall be able to select from multiple font sizes and colors.
d. Polling
The ability of the host to conduct a poll during the conference and view the results.
e. Chat
The ability of conference participants to communicate with each other via instant messaging within the conference window. The participant shall be able to send an IM to all the other participants, to one (1) other participant privately or to the host privately.
f. Participant List
The ability of the host to view, within the conference window, a list of conferencing participants. The list shall be updated in real time to reflect participants entering and exiting the conference.
g. Video
The ability to share video with other participants via webcam.
h. Recording
The ability to record, edit and playback a web conference.
i. Cross-Platform
The ability of the solution to operate with different desktop operating systems. The solution shall support at a minimum Microsoft Windows and Apple Mac OS.
j. Integrated Audio
The ability of the host to control the audio conferencing portion of the conference from within the web conferencing window. There shall be an indicator that indicates who the active talker is. The host shall be able to mute the audio of selected participants. The host shall be able to add/drop audio participants. The solution shall be capable of giving a participant the option of being called back to join the audio conference upon entering the web conference.
k. Mobility
The ability of a participant to join the conference via an application running on a mobile device. Mobile devices include phones, laptops and tablets. The mobility feature shall support Android and iOS operating systems. The mobility client shall allow the participant to view shared materials as described in content sharing above and participate in the audio conference portion of the conference.
Secure Sockets Layer (SSL) The ability to secure the conference session using 128-bit SSL encryption.
m. Microsoft Outlook/Google Mail Integration
The ability to schedule, start and join web conferences from within Microsoft Outlook or Google G-mail.
n. PC to PC Calling
The ability to initiate voice over IP (VoIP) calls over the internet utilizing a PC, microphones and speakers. This capability shall be available as an audio option to integrated audio or 3rd party audio conferencing services. This feature shall only be used in conjunction with Web Conferencing services.
5.0 PERIOD OF PERFORMANCE
The base period of performance shall be date of award plus twelve months. The contract
will contain an option clause providing BIE the authority to extend the contract term for up to
four ( 4) additional one ( 1) year periods.
Base Period Option 09/01/2020-08/30/2021
Period I Option 09/01/2021-08/30/2022
Period II Option 09/01/2022-08/30/2023
Period III Option 09/01/2023-08/30/2024
Period IV Option 09/01/2024-08/30/2025
6.0 ACCEPTANCE
The COR will review, for completeness, preliminary or draft documentation and final documentation that the contractor submits within fifteen (15) calendar days after receipt of documents, and may return it to the contractor for correction. Absence of any comments by the COR will not relieve the contractor of the responsibility for complying with the requirements of this work statement. Final approval and acceptance of documentation required herein shall be in writing. The contractor shall not construe any letter of acknowledgment of receipt material as a waiver of review, or as an acknowledgment that the material is in conformance with this work statement. Any approval given during preparation of the documentation, or approval for shipment shall not guarantee the final acceptance of the completed documentation.
END OF STATEMENT OF WORK
Award will be made to the lowest priced offeror, who's quote conforming to the requirements herein, will be most advantageous to the Government, and is fair and reasonable. This will be a Fixed Price Contract with Economic Price Adjustments.
CONTRACT CLAUSES: The following clauses apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Items; FAR 52.212-3, Offeror Representations and Certifications Commercial Items; FAR 52.212-4, Contract Terms and Conditions Commercial Items; and FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items. In paragraph (b) of FAR 52.212-5(b), the Contractor shall comply with the following FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive order applicable to acquisitions of commercial items: FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving; FAR 52.225-1 Buy American Act-Supplies; FAR 52.222-3, Convict Labor; FAR 52.211-6, Brand Name of Equal; FAR 52.232-18, Availability of Funds; FAR 52.216-02, Economic Price Adjustment-Standard Supplies; FAR 52.217-9, Option for Increased Quantity; FAR 52.217-7, Option for Increase Quantity-Separated Priced Line Item; FAR 52.217-8, Option to Extend Services; FAR 52.217-9, Option to Extend the Term of the Contract, FAR 52.204-24 and FAR 52.204-26 which must be completed by the vendor and reviewed by the CO for compliance with Section 889 and FAR 52.204-25; FAR 52.22-41, Service Contract Act 1965; and DIAR clauses are herein incorporated as follows:. 1452.226-70, Indian Preference; 1452.226-71, Indian Preference Program; 1452.280-4, Indian Economic Enterprise Representation; and 1452.204-70, 52.232-99, Providing Accelerated Payment to Small Business Subcontractors. The Federal Acquisition Regulations clauses and provisions are available on the Internet at: http://www.arnet.gov/far or may be requested from the Contracting Officer.
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