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This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.
This solicitation number, R17PS00719, is issued as a request for quotation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-92. Reclamation intends to award using the procedures in FAR 12 and 13.
This acquisition is unrestricted (full & open) under NAICS code 334515 Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals. The Product Service Code is 6625, Electrical and Electronic Measuring Instruments.
QUOTE DUE DATE:
Quotes shall be submitted to Sonny Greene by 5:00 pm EST, Friday, May 12, 2017. Quotes shall be e-mailed to lgreene@usbr.gov.
SOLICITATION CONTACT:
The solicitation contact is Sonny Greene and can be reached at 928-645-0429, lgreene@usbr.gov.
SYSTEM FOR AWARD MANAGEMENT (SAM, www.sam.gov ):
The System for Award Management (SAM) is a Government owned-and-operated FREE website. Vendors must be successfully registered in SAM in order to be considered for a Government contract award.
REQUIREMENT
The Bureau of Reclamation, Glen Canyon Field Division intends to award a Firm Fixed Price Purchase Order for the acquisition of the following:
Partial Discharge DC Ramp Test Set: 1 each at $ ___ for a total of $ __ .
Total price shall include all applicable fees and taxes and shipping/freight charges.
CLINs:
CLIN Number Description Quantity Cost (EA) Total Price delivered
0001 Partial Discharge DC Ramp Test Set 1 each
Specification of Test Set:
1. QUANTITY AND TYPE
The Bureau of Reclamation has a need for an Automated DC Ramp Test set. The test equipment will provide offline diagnostic information to identify problems in the stator ground wall insulation system of large AC generators and motors before an unexpected in-service failure occurs. Simple pass or fail information is unacceptable. The test equipment shall be capable of automatically ramping DC voltages from 0 to 60 kV. The test equipment shall have user selectable voltage control from 0 to 60kV. The test equipment will have ground presence detection, protection circuits and a built in safe winding discharge circuit.
2. Technical Data
a. The equipment shall have the following salient constraints:
Power Input: 85-264V AC, 2A, 50/60 Hz
Output Voltage and Metering: 0 to 60 kV DC, negative polarity
Ramp Rate: 0 to 2.5kV/min (continuously adjustable)
Output current: 1.0 mA maximum
Current Metering: 0-1/2.5/5/10/25/50/100/250 ¿A
PC: USB interface; Windows 7, or better
Operating Temperatures: +32 to +104 deg. F.
Operating Altitude: 0 - 3000 Meters
Standards: EN61010-1 (safety)
EN61326 (EMC)
IEEE Std95-2002 (Function)
b. The equipment shall have both an automatic voltage ramp mode as well as manual voltage control, ranging from 0 - 60 kV DC. The equipment shall have an automatic voltage ramp rate from 0 to 2.5kV/minute (continuously adjustable).
c. The equipment shall provide ground detection and protection circuits.
d. The equipment shall have a built in safe winding discharge circuit.
e. The equipment shall have a USB interface and be compatible with windows operating system 7 or newer.
f. The equipment shall be contained or mounted in a rugged case for protection during transport.
g. Manufacturer¿s warranty.
3. CABLES
The following cables shall be provided with the test equipment.
a. A complete set of high voltage test leads rated for 60 kV DC shall be provided with the test equipment and at a minimum the lead length should be 23 feet.
b. A complete set of control cables.
c. Grounding cable(s).
4. POWER REQUIREMENTS
The equipment shall be capable of utilizing a 120VAC, 60Hz input with a current rating that doesn¿t exceed 10 amps.
5. SOFTWARE
A software package with the following capabilities shall be included:
¿ Capability to graph the test results, i.e. Voltage vs Current can be plotted.
¿ Capability to display voltage vs. current curves side by side for an analysis on winding condition
¿ Capability to store multiple curves and test parameters for later analysis
¿ Capability to allow set up of the unit nameplate data
¿ Capability to set up ramp rate and which phase is being tested. Plus note other parameters such as ambient temperature, humidity, etc.
¿ Capability to allow the user to make a number of settings such as export file to Excel, display the test data once the test is finished, or start the new test.
¿ The software shall have the ability to display the results as the tests are underway so that the leakage current versus voltage curves can be examined. This facilitates a test stoppage before failure of the insulation occurs. It also provides information regarding failure mechanisms as well as the physical location of the deterioration.
¿ The software shall have the ability of automatically calculating and providing the Polarization Index value that determines whether the winding insulation should be subjected to applied voltages beyond its rating.
6. DATA FORMAT COMPATIBILITY
The equipment shall provide results in a data format that is compatible with the existing 2013
Microsoft Office tools. The test file format shall be such that it can be exported and integrated into Excel.
7. INSTRUCTION MANUAL
The vendor or manufacturer shall supply an instruction manual with the test equipment. The manuals shall contain relevant operating instructions including: a quick start guide, setup instructions, connection scheme, as well as safety and troubleshooting tips. Maintenance information shall include a preventative maintenance or calibration schedule as well as any necessary instructions. The manuals shall also include all relevant equipment model number(s), a complete parts list, and personal contacts for requesting parts or service.
SUBMITTALS:
Vendors shall submit the Manufacturer Specifications of the Partial Discharge DC Ramp Test Set they propose with their quote, list delivery date of test set.
DELIVERY INFORMATION: Delivery shall be FOB Destination.
USBR, Glen Canyon Dam, 805 Bureau Street, PO Box 1477, Page, Arizona 86040.
CLAUSES and PROVISIONS
52.212-1 INSTRUCTIONS TO OFFERORS ¿ COMMERCIAL ITEMS - (JAN 2017)
ADDENDUM TO 52.212-1
This addendum replaces the term ¿offer¿ with ¿quote¿ within the provision at 52.212-1.
Note: Include this addendum if using FAR 13 and soliciting quotes only, as within 52.212-1 the term 'offer' is used instead of quote. A quote is not a binding 'offer'.
52.252-1 Solicitation Provisions Incorporated by Reference - (Feb 1998)
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):
FAR Provisions ¿ https://www.acquisition.gov/far/
(End of Provision)
ADDENDUM TO 52.212-1
52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS - (APR 1984)
(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of ¿(DEVIATION)¿ after the date of the provision.
(b) The use in this solicitation of any Department of the Interior Acquisition Regulation (48 CFR Chapter 14) provision with an authorized deviation is indicated by the addition of ¿(DEVIATION)¿ after the name of the regulation.
(End of provision)
ADDENDUM TO 52.212-1
52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)
(a) Definition. As used in this provision ¿
¿Commercial and Government Entity (CAGE) code¿ means ¿
(1) An identifier assigned to entities located in the United States or its outlying areas by the Defense Logistics Agency (DLA) Contractor and Government Entity (CAGE) Branch to identify a commercial or Government entity; or
(2) An identifier assigned by a member of the North Atlantic Treaty Organization (NATO) or by the NATO Support and Procurement Agency (NSPA) to entities located outside the United States and its outlying areas that the DLA Contractor and Government Entity (CAGE) Branch records and maintains in the CAGE master file. This type of code is known as a NATO CAGE (NCAGE) code.
(b) The Offeror shall enter its CAGE code in its offer with its name and address or otherwise include it prominently in its proposal. The CAGE code entered must be for that name and address. Enter ¿CAGE¿ before the number. The CAGE code is required prior to award.
(c) CAGE codes may be obtained via¿
(1) Registration in the System for Award Management (SAM) at www.sam.gov. If the Offeror is located in the United States or its outlying areas and does not already have a CAGE code assigned, the DLA Contractor and Government Entity (CAGE) Branch will assign a CAGE code as a part of the SAM registration process. SAM registrants located outside the United States and its outlying areas shall obtain a NCAGE code prior to registration in SAM (see paragraph (c)(3) of this provision).
(2) The DLA Contractor and Government Entity (CAGE) Branch. If registration in SAM is not required for the subject procurement, and the offeror does not otherwise register in SAM, an offeror located in the United States or its outlying areas may request that a CAGE code be assigned by submitting a request at https://cage.dla.mil.
(3) The appropriate country codification bureau. Entities located outside the United States and its outlying areas may obtain an NCAGE code by contacting the Codification Bureau in the foreign entity¿s country if that country is a member of NATO or a sponsored nation. NCAGE codes may be obtained from the NSPA at https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx if the foreign entity¿s country is not a member of NATO or a sponsored nation. Points of contact for codification bureaus, well as additional information on obtaining NCAGE codes, are available at http://www.nato.int/structur/AC/135/main/links/contacts.htm.
(d) Additional guidance for establishing and maintaining CAGE codes is available at https://cage.dla.mil
(e) When a CAGE Code is required for the immediate owner and/or the highest-level owner by 52.204-17 or 52.212-3(p), the Offeror shall obtain the respective CAGE Code from that entity to supply the CAGE Code to the Government.
(f) Do not delay submission of the offer pending receipt of a CAGE code.
(End of provision)
ADDENDUM TO 52.212-1
WBR 1452.211-80 Notice of Intent to Acquire Metric Products and Services -- Bureau of Reclamation - (Mar 1993)
(a) Metric Transition Plan. The Department of the Interior on December 6, 1991, issued a Metric Transition Program (Part 758 Department Manual Chapter 1) to establish and describe the program's policies and responsibilities. The Bureau of Reclamation (Reclamation), has developed a Metric Transition Plan to implement metrication in Reclamation. This plan describes Reclamation's overall strategy for using the metric system, defines general requirements and procedures for carrying out the transition, and details the tasks with milestones for Reclamation offices to complete.
(b) The Omnibus Trade and Competitiveness Act of 1988 (Trade Act).
(1) Section 5164 of Public Law 100-418, the Trade Act, amended the Metric Conversion Act of 1975 and designated the metric system of weights and measures for United States trade and commerce.
(2) The Trade Act establishes September 30, 1992, as the implementation date (to the extent economically feasible) for Federal agencies to use the metric system of measurement in its procurements, grants, and other business-related activities.
(3) The Trade Act permits exceptions to the use of the metric system to the extent that such use is impractical or is likely to cause significant inefficiencies or loss of markets to United States firms, such as when foreign competitors are producing competing products in non-metric units.
(4) As a result of the Trade Act, the President issued Executive Order 12770 dated July 25, 1991, to implement the congressional designation of the metric system as the preferred system of weights and measures for United States trade and commerce.
(c) Bureau of Reclamation Implementation. As a result of the Trade Act, Reclamation will, to the maximum extent practicable, use hard conversion and soft conversion metric systems in designing its construction projects, eventually phasing out use of the soft conversion metric system. Exceptions to this policy will only be made when such use is impractical, produces inefficiencies or market losses, or is not economically feasible.
(d) Expected Results. Reclamation expects its support of the metric system to result in increased use of the metric system by U.S. contractors, thereby increasing their ability to compete in the international marketplace. Increasing use of the metric system by U.S. contractors will eliminate possible restrictions on their bidding in the international marketplace and will eliminate any impact of economic blocks by metric countries restricting the acceptance of non-metric products.
(End provision)
ADDENDUM TO 52.212-1
1452.215-71 Use and Disclosure of Proposal Information--Department of the Interior - (Apr 1984)
(a) Definitions. For the purposes of this provision and the Freedom of Information Act (5 U.S.C. 552), the following terms shall have the meaning set forth below:
(1) 'Trade Secret' means an unpatented, secret, commercially valuable plan, appliance, formula, or process, which is used for making, preparing, compounding, treating or processing articles or materials which are trade commodities.
(2) 'Confidential commercial or financial information' means any business information (other than trade secrets) which is exempt from the mandatory disclosure requirement of the Freedom of Information Act, 5 U.S.C. 552. Exemptions from mandatory disclosure which may be applicable to business information contained in proposals include exemption (4), which covers 'commercial and financial information obtained from a person and privileged or confidential,' and exemption (9), which covers 'geological and geophysical information, including maps, concerning wells.'
(b) If the offeror, or its subcontractor(s), believes that the proposal contains trade secrets or confidential commercial or financial information exempt from disclosure under the Freedom of Information Act, (5 U.S.C. 552), the cover page of each copy of the proposal shall be marked with the following legend:
'The information specifically identified on pages _______ of this proposal constitutes trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act. The offeror requests that this information not be disclosed to the public, except as may be required by law. The offeror also requests that this information not be used in whole or part by the Government for any purpose other than to evaluate the proposal, except that if a contract is awarded to the offeror as a result of or in connection with the submission of the proposal, the Government shall have the right to use the information to the extent provided in the contract.
c The offeror shall also specifically identify trade secret information and confidential commercial and financial information on the pages of the proposal on which it appears and shall mark each such page with the following legend:
'This page contains trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act and which is subject to the legend contained on the cover page of this proposal.'
(d) Information in a proposal identified by an offeror as trade secret information or confidential commercial and financial information shall be used by the Government only for the purpose of evaluating the proposal, except that (i) if a contract is awarded to the offeror as a result of or in connection with submission of the proposal, the Government shall have the right to use the information as provided in the contract, and (ii) if the same information is obtained from another source without restriction it may be used without restriction.
(e) If a request under the Freedom of Information Act seeks access to information in a proposal identified as trade secret information or confidential commercial and financial information, full consideration will be given to the offeror's view that the information constitutes trade secrets or confidential commercial or financial information. The offeror will also be promptly notified of the request and given an opportunity to provide additional evidence and argument in support of its position, unless administratively unfeasible to do so. If it is determined that information claimed by the offeror to be trade secret information or confidential commercial or financial information is not exempt from disclosure under the Freedom of Information Act, the offeror will be notified of this determination prior to disclosure o
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