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This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
A. Action Code: Combined Synopsis/Solicitation
B. Date: 23 January
C. Year: 2017
D. Contracting Office ZIP Code: 20170
E. Product or Service Code: R499 - Professional, administrative and management support services
F. Contracting Office Address: 381 Elden St, MS 4000, Herndon, VA
G. Subject: Litigation and Administrative Support Services for the Office of the Solicitor - Bridge Awards
H. Proposed Solicitation Number: D17PS00178
I. Closing Response Date: 24 January 2017
J. Contact Point or Contracting Officer: Dana Price, Contracting Officer
K. Contract Award and Solicitation Number: D17PS00178
L. Contract Award Dollar Amount: NTE $3.5 million
M. Contract Line Item Number: TBD
N. Contract Award Date: Approximately 31 January 2017
O. Contractor: Ardelle Associates, Inc & MartekD2D, Inc (JV)
P. Description: See the following:
i. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.
ii. Solicitation D17PS00178 is issued as a Request for Quote (RFQ)
iii. The Solicitation and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95-1; 1/13/2017
iv. This is being set-aside as a sole source acquisition: the primary NAICS Code is 541611 - Administrative and General Management Consulting Services with a Size Standard of $15 million.
v. 1. The following are the proposed Contract Line Item Numbers (CLINs) and items, quantities and units of measure for this effort:
Basic CLIN Structure
CLIN Description Quantity/Unit Not to Exceed (NTE) Ceiling Amount
0010 Litigation and Administrative Support Services for the Office of the Solicitor (Base Period) 3 months / NTE 496 hrs Varies by Order
0020 Travel Reimbursement 1 Job $5,000.00 per order
0100 Litigation and Administrative Support Services for the Office of the Solicitor (Option Period I) 3 months / NTE 512 hrs Varies by Order
0110 Travel Reimbursement 1 Job $5,000.00 per order
0200 Litigation and Administrative Support Services for the Office of the Solicitor (FAR 52.217-8 Extension) 6 months / NTE 928 hrs Varies by Order
0210 Travel Reimbursement 1 Job $10,000.00 per order
2. The following labor categories are applicable to this effort as Sub-CLINs to CLINs 0010, 0100, 0200. Refer to FAR Clause 52.212-4 Alternate I for more details regarding time and materials (T&M) or labor hours (LH) award types:
Labor Categories
Litigation / Legal Administrative Resource Analyst
Legal Assistant I Admin Assist I Resource Analyst II
Legal Assistant II Admin Assist II Resource Analyst IV
Legal Assistant III
Legal Assistant IV
vi. Currently SOL has a large workload of document collection, review, and modification and legal analysis required for the legal privilege review for large litigation and general document review, title opinions, as well as a need for overall administrative support services. The objectives are as follows:
a) Tasks and requirements for Legal Assistants to help with document management, collection, review, and modification, and legal analysis required for each of these projects
b) A wide range of administrative support services for Administrative Assistants to provide general office support both professional and clerical from simple to complex projects and programs. Legal and Administrative Assistants will help to reduce the existing backlog of work and allow SOL attorneys to focus on providing legal services for all programs, operations, and activities of the Department
c) Tasks and requirements for legal expert assistance to aid the Government in examining various legal documents and providing legal advice to Government and office management. Conduct legal research, document management, document review and respond to discovery requests with drafts and/or final opinions and also assist with case preparation and analysis
vii. The Period and Place of Performance for the Purchase Orders:
a) Period of Performance: The period of performance for the Purchase Orders shall be for one (1) three (3) month base period; one (1), three (3) month option period; and will include FAR 52.217-8 & FAR 52.237-3 to ensure continuity of operations:
Period of Performance
Base Period (3 months) - 2/1/2017-4/30/2017
Option Period I (3 months) - 5/1/2017-8/31/2017
FAR 52.217-8 (potential 6 months) - 8/1/2017-1/31/2018
b) Place of Performance: The work will be centrally driven out of the SOL headquarters in Washington, DC at 1849 C St NW, Washington, DC 20240; the work is anticipated to be performed throughout the United States (at "local locations" as follows). Travel is not anticipated as it is expected the vendor will ensure staffing is local to the locations. In the event ¿local¿ staffing is not possible for whatever reason, the government reserves the right to not authorize travel and to not place a contractor in that location. Should travel outside a fifty-mile (50-mi) radius of the ¿local location¿ be required, reimbursement will be in strict accordance with Federal Travel Regulations and FAR 31.205-46. All travel requires the government's pre-authorization (see Attachment 5).
"Local Locations" Work will be performed in the Washington, DC location and its 18 region or field locations to include but not limited to:
PLACES OF PERFORMANCE
Regions Cities ("local locations")
Northeast Boston (Newton), MA / Pittsburg, PA / Twin Cities, MN
Southeast Atlanta, GS / Knoxville, TN
Southwest Albuquerque, NM / Santa Fe, NM / Tulsa, OK
Pacific Southwest Sacramento, CA / San Francisco, CA
Pacific Northwest Portland, OR / Boise, ID
Intermountain Salt Lake City, UT / Phoenix, AZ
Rocky Mountain Denver, CO / Billings, MT
Alaska Anchorage, Alaska
Washington, DC Stewart Lee Udall, Main Interior Building, Washington, DC
Lenexa, Kansas American Indians Records Repository (AIRR)
viii. FAR 52.212-1 Instructions to Offerors - Commercial Items (Oct 2016), applies to this acquisition. As an addendum to this provision, Offerors are instructed to submit questions and quotes per the provided instructions (see Attachment 1).
ix. FAR 52.212-2 Evaluation¿Commercial Items (Oct 2014), applies to this acquisition. As an addendum to this provision (see Attachment 2).
x. FAR 52.212-3 Offeror Representations and Certifications¿Commercial Items (Dec 2016), applies to this acquisition and Offerors are advised to include a completed copy of the provision at FAR 52.212-3 with their offer.
xi. FAR 52.212-4 Contract Terms and Conditions¿Commercial Items (Jan 2017) applies to this acquisition (see Attachment 3).
xii. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Jan 2017), applies to this acquisition. The following FAR clauses are cited within 52.212-5 and are applicable to this acquisition (see Attachment 4).
xiii. Additional contract requirements or terms and conditions as determined by the CO and AQD policy are necessary for this acquisition and consistent with customary commercial practices:
52.203-99, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02)
(a) The Contractor shall not require employees or subcontractors seeking to report
fraud, waste, or abuse to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.
(b) The contractor shall notify employees that the prohibitions and restrictions of any
internal confidentiality agreements covered by this clause are no longer in effect.
(c) The prohibition in paragraph (a) of this clause does not contravene requirements
applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information.
(d)(1) In accordance with section 743 of Division E, Title VII, of the Consolidated and Further Continuing Resolution Appropriations Act, 2015 (Pub. L. 113-235), use of funds appropriated (or otherwise made available) under that or any other Act may be prohibited, if the Government determines that the Contractor is not in compliance with the provisions of this clause.
(2) The Government may seek any available remedies in the event the Contractor fails to comply with the provisions of this clause.
(End of clause)
xiv. Defense Priorities and Allocations System (DPAS) and assigned rating: N/A
xv. Quotes shall be submitted via email to the Contracting Officer at dana_price@ibc.doi.gov on or before 9:00am Eastern Standard Time (EST), Tuesday, January 24, 2017.
xvi. If you have any questions regarding this requirement, please submit your inquiries via email to the Contracting Officer at dana_price@ibc.doi.gov. Questions are due NLT Monday, January 23, 2017 on or before 12:00pm (noon) EST. All e-mail inquiries shall have "Question - RFP D17PS00178" included in the subject line. Questions submitted by a method other than electronic mail shall not be accepted and will not be answered.
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