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THIS IS A SMALL BUSINESS SET ASIDE:
This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; a written solicitation will not be issued. Solicitation No. 140A1619Q0172 herein cited will be procured under FAR Part 12, Acquisition of Commercial Items. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2019-01.
This acquisition is for a Small Business Set-Aside. NAICS Code: 611710.
Statement of Work (SOW)
Project: Occupational Therapy Services
GENERAL INFORMATION
1.0 Background: Nenahnezad Community School has an average student¿s enrollment of 194 students. The school services approximately 30 -35 students in the Special Education Program per school year.
2.0 Scope of Work: The contractor will hold a current qualification Certified Occupational Therapy in order to provide services to children identified with a disability at Nenahnezad Community School ¿ New Mexico Nation School District Office.
Location: Nenahnezad Community School, OFF CR 6675, Fruitland, NM
CONTRACTOR REQUIREMENTS
3.0 General Requirements:
The contractor will be required to perform occupational therapy evaluations for all students referred for evaluation during the course of the contract period. The contractor will be expected to be present during initial placement or multidisciplinary team committee meeting the student¿s evaluation by the contractor to be held within the time frames monitored by low. The contractor will meet with the advice the special education and classroom teacher in matters regarding the continuous assessment, evaluation and implantation of more therapy programs for individual students and will meet the individual students on a regular basis to provide suggestions for carryover of therapy strategies into the home when necessary.
3.1 Qualification and experience: Occupational Therapist is required a Bachelor¿s or Master¿s Degree and meets all state certification or equivalent.
The therapists must have successfully completed a curriculum in occupational therapy approved by the recognized professional accrediting organization at the time the program was completed. Successful completion of any clinical practicum identified by the institution or the accrediting organization is required.
4.0 Technical Requirements: After being provided a copy of the parental permission form for assessment by the school the contractor shall:
Complete a comprehensive review and summarize the following records provided by the local education agency for each child referred for assessment, (there will be times when the information is not available) pertinent to the process of occupation therapy.
1. All data (Contain with the students, confidential file) collected up the time of the receipt, by the contractor, of the referral, including:
A. Psycho-educational evaluations/development assessment
B. Available educational history, attendance (ratio to days in and out) and achievement records
C. Available regular class teacher comments (or interview include):
1. A description of the child¿s physical limitations that seem in inhibit learning
2. A general rationale for referral to special education
3. Copies of any pertinent medical information
Complete evaluation and assessment according to laws regarding minority, non-discriminatory practices.
1. IDEA requires that procedures developed for the purpose of evaluation and placement of children with disabilities will not be racially or culturally discriminatory. Such materials or procedures shall be provided and administered in the child¿s language or mode of communication unless it is clearly not feasible to do so and no single instrument of test shall be the sole criteria for determining the appropriate education program for a child. New Mexico state testing criteria shall be followed and all nationally mandated occupational therapy testing practices shall be followed.
2. The examiner under contract shall consider the following adaptations:
a. The contractor (professional examiner) must be available to perform the services specified herein with the hours of 8:00 am to 3:30 p.m. No therapy or evaluations will be done on weekends (Saturday/Sundays) or on holidays (national/federal or on tribal festivity days).
b. The contractor (professional examiner) will provided reports within two weeks of examination date. The reports are to be hand delivered or mailed to each school including the protocols. All such reports should clearly be labeled or marked, Confidential.
c. Nanahnezad Community School stall will be expected to comply with requests for completion of the necessary referral data, in the interest of providing that information necessary for the completion of the most appropriate evaluation of terms of the laws regarding handicapped students. The contract will be paid for therapy services on the basis of monthly invoices submitted by the contractor director to the IPP and copy to the school business office for verification of services.
d. In regard to regular weekly therapy sessions, the contractor will be expected to meet with all students qualifying for therapy services according to IDEA and each student¿s IEP as needed. Students may receive occupational therapy services individually or in-group sessions according to the least restrictive environment and as specified in the IEP.
e. The duration of individual and/or group therapy sessions will be determined by the IEP/placement committee, which will determine that time per week each students will participate in either individual or group therapy sessions. The contract will be expected to keep a log regarding the actual duration of therapy sessions were of an individual or group nature as well as maintaining a mileage log for each trip.
The contractor is also required to log in and out of each school site and to schedule herself/himself for each individual child¿s IEP committee meeting as the school¿s request. Weekly schedules shall be approved by the agency¿s special education coordinator.
f. The contractor will be expected to submit a brief progress report each nine weeks grading period for each student being seen for therapy purposes, outlining any progress that has been made regarding goals that have been established relative to motor therapy in the classroom or within the school environment, following consultation with the special education classroom teacher and/or the regular program classroom teacher.
g. The contractor will be expected to meet with the parents of students and/or guardian of students placed for therapy purposes, to provide for consultation during which time the contractor will be available to meet the close family member to discuss those issues, problems or concerns which are pertinent to or impact on the progress of the student with the school environment. Such sessions will occur as time scheduling allows so that such sessions do not reduce the therapy time of students placed to receive therapy. These meetings will be scheduled based on the willingness of family members to participate voluntarily and with consultation with the contractor.
h. Meet with the special education classroom teacher on a regular basis to be determined jointly by the teacher, the contractor, and school administration to discuss the contract period, following the placement of the child for therapy purposes only.
i.
4.1 Evaluation report of program evaluation
All reports contain all necessary information required to remain in compliance with any and all pertinent regulations mandated by Federal or State Laws including IDEA and the Indian School Equalization Program¿s guidelines and criteria.
In addition the completion of more evaluation, the contractor shall:
A. The contractor shall be present at IEP/multidisciplinary placement team meeting to develop individual goals and objectives for each student to whom therapy is provided. The goals and objectives must be a part of each student IEP.
B. Meet the students on an individual basis for the purpose of providing therapy, and to determine the effectiveness of individual program goals and objectives and/or student progress in regard to his/her adaptation to the education environment, potential for integration into the regular program, and ability to cope outside a structured environment.
4.2 Confidentiality
All materials furnished or produced by the contractor under this agreement, including, but not limited, to documents, reports, and correspondence will remain CONFIDENTIAL. The contractor shall not release information to any persons group of persons, firm or organization other than the Bureau of Indian Education, Nenahnezad Community School with information related to work performed, and research or information derived from work performed under this agreement. Breach of confidentiality shall be denied substantial breach of this agreement and may be grounds for rescission.
5.0 Government Furnished Equipment & Information: School will provide an office, supplies, equipment, and material for students who require services.
6.0 Security Requirements: Contractor will sign in and out on daily bases at the school receptions desk.
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Services must be performed in the state of New Mexico
BASE YEAR
QUOTE LINE ITEMS: (Please provide a breakdown of total cost)
1 Services: 80 Days at $_______per day = $__________________
2. Travel: Mileage: ________miles round trip X $0.535 miles X 80 trips = $_________
3. All Applicable taxes $ _______________
Total Price for the Year = $______________________
OPTION YEAR 1
QUOTE LINE ITEMS: (Please provide a breakdown of total cost)
1 Services: 80 Days at $_______per day = $__________________
2. Travel: Mileage: ________miles round trip X $0.535 miles X 80 trips = $_________
3. All Applicable taxes $ _______________
Total Price for the Year = $______________________
OPTION YEAR 2
QUOTE LINE ITEMS: (Please provide a breakdown of total cost)
1 Services: 80 Days at $_______per day = $__________________
2. Travel: Mileage: ________miles round trip X $0.535 miles X 80 trips = $_________
3. All Applicable taxes $ _______________
Total Price for the Year = $______________________
OPTION YEAR 3
QUOTE LINE ITEMS: (Please provide a breakdown of total cost)
1 Services: 80 Days at $_______per day = $__________________
2. Travel: Mileage: ________miles round trip X $0.535 miles X 80 trips = $_________
3. All Applicable taxes $ _______________
Total Price for the Year = $______________________
OPTION YEAR 4
QUOTE LINE ITEMS: (Please provide a breakdown of total cost)
1 Services: 80 Days at $_______per day = $__________________
2. Travel: Mileage: ________miles round trip X $0.535 miles X 80 trips = $_________
3. All Applicable taxes $ _______________
Total Price for the Year = $______________________
Travel cost incurred for transportation, lodging, meals, and incidental expenses (as defined in the regulation cited in FAR 31.205-46) shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the Federal Travel Regulation.
The consultant will be reimbursed for travel to provide support at a Government site or other site as may be specified and approved by the COTR under this effort. All travel shall be approved, by the COTR, prior to commencement of travel. Consultant shall provide supporting documentation and a detailed breakdown of incurred travel costs with each invoice.
FAR 52.212-02: Evaluation -Commercial Items:
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
In the order of importance are the listed evaluation factors:
Factor I - Technical Capability
Factor II - Management Capability
Factor III - Past Performance
In accordance with FAR 15.101-1, Best Value, Tradeoff Process. All non-price factors weigh more than cost or price.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
M.1 52.217-05, Evaluation of Options:
Except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement.
M.2 Evaluation Factors for Award:
Award will be made on the basis of the best value trade off evaluation meeting the technically acceptable standards of all the non-price factors. The evaluation factors other than cost or price when combined, are significantly more important than cost or price. The Government intends to select the Best Value offer on the basis of initial offers received, without discussions. Offerors may be given the opportunity to clarify certain aspects of quotes (e.g., the relevance of an offeror's information to resolve minor or clerical errors.)
M.3 Evaluation
The Government will be utilizing a best value trade off procedures as required under FAR 15.101-1. The Government will evaluate all offers to determine technical acceptability quote with the evaluated price. Each Non-Price Factor will be rated with adjectives (see M.5 for rating scale).
M.4 Evaluation Factors
Factor I - Technical Capability
Factor II - Management Capability
Factor III - Past Performance
Factor I - Technical Capability quote for a Occupational Therapy Services, in accordance with the Statement of Work.
The Technical Capability shall be in as much detail as the offeror considers necessary to fully explain the quoted technical approach. The technical quote should reflect a clear understanding of the nature of the work to be performed. The quote shall assess the offeror's understanding of the Bureau of Indian Affair's goals for the project and an understanding of the Statement of Work (SOW). The quote should include, but not limited to the following:
a) Knowledge and understanding of the requirements outlined in the SOW.
b) Understanding of general and local condition which can affect the SOW.
c) Logical sequence of steps and or specific techniques to accomplish all required work specified in the SOW.
d) Capability to produce deliverables in response to the SOW.
Factor II - Management Capabilities for Occupational Therapy Services,, in accordance with the Statement of Work.
Each offeror shall submit a plan consisting of a narrative explanation of their quote on-site approach to project management and coordination; and cost control measures on change orders and how they are quoted and tracked. Each offeror will be required to provide the relevant experience and knowledge of key individual(s) of the project team who will be assigned directly to the project. This factor will assess the quoted key personnel qualifications. The assessment will consider whether the quote provides an adequate number of appropriately qualified personnel to meet the technical, management and support requirements of the SOW. The Offer should include, but not be limited to the following description:
a) Describe the method and criteria you plan to use to select qualified subcontractors to ensure an appropriate level of experience and expertise for the project.
b) Describe your project schedule and plan indicating where you will start the project and how you plan to proceed to completion of the work as identified in the statement of work. Your projected schedule of the project; shall include steps within each phase and their estimated duration time. Project Schedule should note critical path.
c) Submit a resume, certificates, licenses, along with a letter of commitment for all key personnel.
Factor III - Past Performance for a Occupational Therapy Services,, in accordance with the Statement of Work.
Please provide a list of contracts to include the contract number, POP, point of contact information and the description of the requirement. "Successful past performance on similar projects, to include but not limited to timeliness of performance and customer satisfaction". Complete and submit Appendix I.
APPENDIX I: Past Performance Questionnaire
1. Contract number
2. Contractor's name and address
3. Type of contract
4. Complexity of work
5. Description and location of work (e.g., types of tasks, products, services)
6. Contract dollar value
7. Date of award
8. Contract completion date (including extensions)
9. Type and Extent of Subcontracting
10. If a problem surfaced what was done fix it?
11. A description of the types of personnel (skill and expertise) used and the overall quality of the contractor's team?
12. How was the technical performance or quality of the product or service; schedule; cost control (i
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