Opportunity: UNARMED SECURITY GUARD SERVICES FOR THE BIA, ANADARKO AGENCY

Description 

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this procurement is 140A0318R0001 and is issued as a Request for Proposals (RFP). The Bureau of Indian Affairs (BIA), Southern Plain Regional Office intends to award a firm-fixed price contract in response to this Request for Quote (RFP). The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2005-101 dated October 25, 2018. This solicitation is an Indian Small Business Economic Enterprise (ISBEE) set-aside. Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian Economic Enterprises (Subpart 1480.8) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern. Offers received from enterprises that are not both Indian economic enterprises and small business concerns will not be considered and will be rejected. As part of your quote, you must complete and return the Indian Economic Enterprise Representation form (DIAR Clause 1452.280-4 (see attached)). The associated North American Industry Classification System code (NAICS) is 561612, Security Guard and Patrol Services, and the size standard is $20.5 Mil. The Bureau of Indian Affairs (BIA), Southern Plains Regional Office, is soliciting offers for Unarmed Level I Security Guards for the Anadarko Agency. Price Schedule: CLINS 0010: Base Year (January 21, 2019 - January 20, 2020) Two (2) Uniformed/Unarmed Level I Security Guards $__________ hourly rate X 2,080 hours per guard = $__________ price/year $__________ price/year X 2 Level I Security Guards = $__________ total contract price per year Option Year One (January 21, 2020 - January 20, 2021) Two (2) Uniformed/Unarmed Level I Security Guards for Anadarko Agency $__________ hourly rate X 2,080 hours per guard = $__________ price/year $__________ price/year X 2 level I Security Guards = $__________ total contract price per year Option Year Two (January 21, 2021 - January 20, 2022) Two (2) Uniformed/Unarmed Level I Security Guards for Anadarko Agency $__________ hourly rate X 2,080 hours per guard = $__________ price/year $__________ price/year X 2 Level I Security Guards = $__________ total contract price per year Option Year Three (January 21, 2022 - January 20, 2023) Two (2) Uniformed/Unarmed Level I Security Guards for Anadarko Agency $__________ hourly rate X 2,080 hours per guard = $__________ price/year $__________ price/year X 2 Level I Security Guards = $__________ total contract price per year Option Year Four (January 21, 2023 - January 20, 2024) Two (2) Uniformed/Unarmed Level I Security Guards for Anadarko Agency $__________ hourly rate X 2,080 hours per guard = $__________ price/year $__________ price/year X 2 Level I Security Guards = $__________ total contract price per year FAR Clause 52.217-8, Option to Extend Services (January 21, 2024 - July 19, 2024) Two (2) Uniformed/Unarmed Level I Security Guards for Anadarko Agency $__________ hourly rate X 1,040 hours per guard = $__________ price for six months $__________ price for six months X 2 Level I Security Guards = $__________ total contract price for six month extension Description of Services: The Contractor shall provide all transportation, management, supervision, personnel, professional uniforms, equipment and supplies necessary to provide unarmed/uniformed level I guard services for the Anadarko Agency. Guards shift begins at 8:00 am and end at 4:30 pm local time, Monday - Friday, excluding federal holidays. The Contractor / Licensed Unarmed Security Guard's role shall be to mitigate / minimize any events or situations the Contractor or Anadarko Agency staff find threating or disruptive, until the arrival of the Bureau of Indian Affairs (BIA) Law Enforcement if deemed necessary. The Contractor / Licensed Unarmed Security Guards have no arresting and apprehension powers. The Contractor must be able to operate various screening equipment (provided by the government) and technology to detect dangerous objects in bags, purses and on clients and preventing those objects from being brought into the building. The Contractor shall control access to the facility by verifying the identity and purpose of individuals seeking entry maintain log of all visitors and provide visitor passes. Deny entry to individuals not authorized to have access to the building. The Contract/Licensed Unarmed Security Guards must patrol the visitor waiting areas hourly throughout the day to ensure the safety of the staff and visitors. Guards must keep a detailed time log of the patrols, noting any events and/or concerns of interest. Contractor must perform a complete end of day walk through of the Anadarko Agency areas prior to departing at 4:30 PM. Guards must respond to all visitor disruptive behavior incidents within the agency to minimize the situation or until law enforcement arrives. Guards shall be competent and have the ability to make independent determinations on whether the situation warrants the support of the BIA, Law Enforcement or 911 call, or neither. In the event of a disruptive situation deemed to require security assistance, the Contractor / Licensed Unarmed Security Guard shall immediately contact the BIA, Law Enforcement via phone then attempt to mitigate / minimize any events or situations, until the arrival of Law Enforcement. All duties and responsibility become that of the BIA, Law Enforcement upon arrival. If the situation is deemed hostile and could result in an imminent life or death situation, the Contractor shall call 911, and then attempt to mitigate / minimize any events or situations, until the arrival of BIA, Law Enforcement. All duties and responsibility become that of the BIA, Law Enforcement upon arrival. Guards may be required to escort staff/visitors to parking lot, if requested. Provide assistance, directions, answer questions and otherwise serve as a central or visible source of general information for employees, visitors and vendors. QUALIFICATIONS: All Contractor personnel must have relevant experience performing the unarmed security services. Minimum Qualification Standards: Security guards employed by the Contractor shall meet the following minimum qualification standards: Education/Experience: Possess a high school diploma or equivalency and have two (2) year's experience demonstrating: The ability to interact with the public. The ability to read, understand and apply printed rules, detailed orders, instructions, and training material. The ability to maintain poise and self-control under stress. The ability to construct and write clear, concise, accurate, and detailed reports. Age: All Contractor personnel performing under this contract shall be a minimum of 18 years of age and be qualified as required by local and state laws. Training: All personnel assigned to work under this contract shall have completed Phase I and II training (20 hours each) and passed the Phase I/II Unarmed Security Guard Exam prior to an assignment. For any replacement personnel, the Contractor shall be responsible for hiring/training/licensing the guards. License: The Contractor shall provide a list of names of all security guards and their security guard licenses within ten (10) calendar days of contract award. The Contractor is responsible for keeping the guards licenses update/renewed. No guard shall be authorized to work at the agency without an approved background check. CONTRACTOR PERSONNEL: Contractor personnel working under this contract shall not be considered BIA employees for any purpose and shall be considered employees of the Contractor. All Contractor personnel assigned to the performance of this contract shall wear a Contractor-provided uniform that clearly identifies the individual as a Contractor. Contractor personnel shall present a neat appearance, to include no visible tattoos, ear rings, serviced beards, no unprofessional hair-cuts, styles and hair colors. Contractor personnel shall wear distinctive clothing such as uniform, badges, patches, etc. Such uniform shall clear identify the individual as a Contractor. The cost for the uniform and associated items will be borne by the Contractor in accordance with the Service Contract Act. The Contractor shall ensure that the staff assigned shall be cognizant of the BIA's sexual harassment and drug-free workplace policies. Consumption of alcohol on BIA property is prohibited. The contractor shall be immediately notified of any guard that reports for duty and appears to be impaired. If the Guard uses tobacco, he/she must comply with the BIA's tobacco use policy. The Contractor shall ensure the post is filled each duty day and shall have means to augment the post should the employee be sick or on vacation. CONTRACTOR'S RESPONSIBILITIES: The Contractor shall be licensed and insured as prescribed by the State of Oklahoma and the terms and conditions of the contract. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of the contract that is caused by him/her or his/her employees fault or negligence. The Contractor shall provide supervision for all guards and serve as a liaison between the BIA and Security Guards with respect to any and all issues, concerns and relevant information including communicating/enforcing BIA policies and procedures to the guards. If there are any problems that need to be corrected, the Contractor shall report to the Contracting Officer Representative (COR). BIA shall reserve the right, at its sole discretion, to require the contractor to remove any guard for any lawful reason and request a suitable replacement. BACKGROUND INVESTIGATION: Once the contract is awarded, the Contractor shall contact the Anadarko Agency within ten (10) calendar days to obtain the necessary paperwork to complete and submit for the Government Background investigation for any and all personnel that might be providing services under this contract. This could be a 30-45 day process. The Anadarko Agency will be providing a badge and access card for those that have an approved background clearance. DOI POLICY: Possession of weapons is prohibited. Enclosed containers are subject to search. Violations of BIA regulations may result in citations answerable in the United States (Federal) District Court. HOURS OF SERVICE: Day Guards Hours Sunday 0 None Monday (2) 8:00AM -4:30 PM Tuesday (2) 8:00AM -4:30 PM Wednesday (2) 8:00AM -4:30 PM Thursday (2) 8:00AM -4:30 PM Friday (2) 8:00AM -4:30 PM Saturday 0 None Holiday 0 None Federal Holidays observed by BIA: New Year's Day: January 1st Martin Luther King's Birthday: Third Monday in January President's Day: Third Monday in February Memorial Day: Last Monday in May Independence Day: July 4th Labor Day: First Monday in September Columbus Day: Second Monday in October Veterans Day: November 11th Thanksgiving Day: 4th Thursday in November Christmas Day: December 25th When a Holiday falls on a Saturday, the preceding Friday shall be observed as a legal Holiday by U.S. Government Agencies. When a Holiday falls on a Sunday, the following Monday shall be observed as a legal Holiday. The office may also close for inclement weather. INTERFERENCE TO NORMAL FUNCTION: The Contractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services and fire protection systems. Period of Performance: Base year, January 21, 2019 - January 20, 2020, and four option years Work is to be performed during a regular eight (8) hour work day, commencing no earlier than 8:00 a.m. and ending no later than 4:30 p.m. The Contractor must adhere to the Federal schedule for holidays, time off due to inclement weather conditions, building closures, etc. Location: Bureau of Indian Affairs, Anadarko Agency, Hwy 281 & Parker McKenzie Drive, Anadarko, OK 73005 (Caddo County). PROVISION FAR 52.212-1 -- INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS, applies to this acquisition. FAR 52.212-2 - EVALUATION - COMMERCIAL ITEMS (OCTOBER 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Factor 1: Technical Capability (ii) Factor 2: Past Performance (iii) Factor 3: Price Factor 1 - Technical Capability The offers will be evaluated using the information submitted in the technical approach and demonstrated experience/evidence of ability to successfully perform the services by addressing the following elements: 1) Expertise: What is the Contractor's level of expertise in this field? This includes key personnel (submit information on qualified key personnel, such as resumes and licenses). 2) Scheduling: What is the Contractor's proposal to accommodate duty-hours, shift-change, breaks, employee meal breaks, and response to incidents, or emergencies? 3) Subcontracting: Does the Contractor plan to subcontract out any portion of the work? If so, do they have a letter of commitment from the subcontractor indicating their commitment to this project upon award? Factor 2 - Past Performance The past performance questionnaires that the contractor submits with their proposal package will be reviewed to determine if the previous work was recent (within the past 5 years) and relevant (similar size and magnitude). The questionnaires will also be reviewed to determine the overall trend in the ratings of quality for the previous contracts. The offeror shall include a minimum of three, but no more than five questionnaires. In addition, the Government may solicit past performance on contracts not listed by the offeror. If an offeror does not have any past performance information to submit as the entity under which the offer is being submitted, then the offeror should submit past performance data identified above under which the offeror's key personnel have worked. The offeror's proposal will be evaluated to determine the extent to which its past performance demonstrates the likelihood of successful performance. The evaluation will consider both the relevance and quality of past contracts. The Government may choose to evaluate publicly available reports, and/or data from the Past Performance Information Retrieval System (PPIRS). The Government may use present and/or past performance data obtained from a variety of sources. The information gathered for past performance may also be used in the responsibility determination. Factor 3 - Price Schedule The pricing information will consist of the contractor¿s overall price to provide these services. To submit the pricing information, fill out the price schedule with the unit price and calculate the extended total. Technical capability and past performance, when combined, are approximately equal to cost or price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). The offeror shall submit pricing for the base period and all option periods, including option pricing for an additional 6-month period that may be authorized IAW FAR 52.217-8. See FAR 52.217-8 which authorizes the Government to require continued performance of any services within the limits and at the rates specified in the contract. The pricing proposal should include a separate line item for the additional 6-month period IAW FAR 52.217-8. (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. FAR 52.212-3 - OFFEROR REPRESENTATIONS AND CERTIFICATIONS - COMMERCIAL ITEMS The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov . If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision. FAR 52.212-4 - CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEM All terms and conditions identified under this FAR Clause are applicable to this Request for Proposal. FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS -- COMMERCIAL ITEMS and FAR 52.212-5 -- CONTRACT TERMS AND CONDITIONS REQUIRED

Overview 
Reference number: 140A0319R0001
Issue date: 12/11/2018
Response due: 01/04/2019 01:00 PM US/Eastern

Set Aside: Indian Small Business Economic Enterprises
NAICS: 561612-Security Guards and Patrol Services
PSC / FSC: S206-HOUSEKEEPING- GUARD

Agency: DOI

Contracting office:

BIA SPRO 00003
100 NORTH RIVERSIDE DRIVE
Contracting Office
Anadarko, OK 73005-0368


Place of Performance:

BIA, Anadarko Agency
Hwy 281 N & Parker McKenzie Drive
Anadarko, OK 73005


Contact: Margie Tahdooahnippah
Phone: (405) 247-1580
Fax: (405) 247-2242
Email: Margie.Tahdooahnippah@bia.gov

Vendors conference:

Location:



Details:



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